All State Construction - Project Manager

All State Construction, Inc. - Assistant Project Manager/Project Manager:

  • Location: Farmington, Connecticut
  • Schedule: Full-Time
  • Reports to: CEO
  • Salary Range: $70,000 to $85,000 plus project and company profitability bonus

Since its inception in 1973, All State has become one of the leading specialty construction contractors in the northeast. They focus on a wide range of projects in the private, municipal and government sectors, emphasizing on design and construction of general, mechanical and civil projects.

Today, All State continues to be family run with three generations of experience committing to quality workmanship, maintaining a clear vision of goals and values and taking pride in successfully achieving goals on each project through team work, communication and customer service. 

All State operates as an open shop utilizing both union and non-union subcontractors. Their staff of certified and licensed professionals self-perform nearly eighty percent of all projects.

The following are just some of the specialty categories which they typically self-perform using their own employees:

  • Construction Management
  • General Contractor
  • Mechanical Contractor
  • Site Work
  • Underground Utilities
  • Steel & Pipe Fabrication
  • Mobile Boiler Rental

All State Contstruction, Inc. was recently named one of the "TOP 500 SPECIALTY CONTRACTORS IN AMERICA" by the Engineering News Record.

Position Overview:

The Project Manager will deliver construction projects which meet or exceed All State Construction Inc.’s goals by properly managing the process and relationships between clients, vendors, subcontractors and All State’s staff.

The Project Manager is responsible for project set up, project execution, document management, financial management, people development, relationship management and project close-out.

Daily Responsibilities:

  • Project Set-up
    • Participate in project turnover meetings from New Business.
    • Review and understand project plans, specifications and the owner contract.
    • Request and manage ASC and subcontractor project insurance certificates.
  • Financial Management
    • Review, scope and negotiate pricing with suppliers, vendors and subcontractors.
    • Draft and issue project subcontracts and purchase orders.
    • Maintain project buy-out tracking spreadsheet.
    • Produce monthly AIA and contract pencil billings and final billings to owner. Work with AR to issue. Continue to follow-up with owner until payment is received.
    • Provide necessary ASC and subcontractor/vendor lien waivers, lien grids, etc.
    • Process and approve project AP invoices weekly. Review with subcontractors and vendors if needed.
    • Produce and issue project cost proposals to owners, subcontractors and suppliers. Negotiate final pricing as required.
    • Obtain subcontractor and vendor pricing when required.
    • Maintain cost proposal log.
    • Monitor all project costs – labor, material, equipment, subcontracts.
    • Accurately complete project Cost to Complete reports monthly.
    • Ensure project task sheets are filled out timely and accurately by project team weekly.
    • Ensure project CHRO requirements are maintained and fulfilled if required by contract documents.
  • Document Management
    • Create and maintain project schedules.
    • Work with local jurisdictions to obtain local permits as required.
    • Maintain project contact list.
    • Procure and issue project submittals. Maintain project submittal log.
    • Issue project RFI’s. Work with owner and design team on best resolutions as required.  Maintain RFI log.
    • Produce, maintain and issue project Meeting Minutes.
    • Document project communication.
    • Update and maintain current project plans and specifications.
    • Maintain project photographs.
  • Project Close-out
    • Work with project team to obtain project Substantial Completion.
    • Produce project close-out documents as required by the owner and contract.
    • Assemble final project Operation and Maintenance Manuals and Warranty documentation.

Results/Work Deliverables and Responsibilities:

  • Chart out project objectives and plans, set performance requirements and work with functional manager to select project participants.
  • Thorough understanding of project plans, specifications and contract scope of work.
  • Work with project team to optimize utilization of project resources – labor, material and equipment.
  • Develop effective communications and mechanisms for resolving conflict among various participants.
  • Oversee the construction project from start to finish.
  • Manage project documentation – submittals, RFI’s, meeting minutes, etc.
  • Project accounting functions including managing the budget, track costs and minimize exposure and risk in the project.
  • Negotiate, issue subcontract/PO’s and procure all project materials and subcontractors.
  • Timely and accurately complete all financial reports – internal budgets, cost to complete, billings, collections, change order preparation and resolution, etc.
  • Create, implement and manage project schedule with project team.
  • Communicate with vendors and contractors responsible for completing various phases of the project.
  • Coordinate the efforts of all parties involved in the project which include owner, design consultants, contractors, subcontractors and All State labor.
  • Hold, manage and document regular project meetings.
  • Maintain strict adherence to All State Safety Standards.
  • Perform periodic inspection of construction sites.
  • Identify elements of project likely to give rise to disputes and claims. Clearly document as needed.
  • Maintain client relationships reinforcing All State’s commitment to continually addressing their needs and interests.
  • Promote positive vendor and subcontractor relations by dealing professionally and fairly with all vendors and subcontractors installing the philosophy of project team at all times.
  • Demonstrate effective relationship building with the project team, the group and throughout All State. Keep field team members (i.e. Superintendents) informed and active in decision making.
  • Actively promote All State’s work for new business.
  • Support estimating staff as needed.

Required Technical Knowledge and Experience:

  • A degree in construction management or engineering is preferred.
  • Experience managing projects of varying size.
  • Excellent communication skills.
  • Good understanding of MEP building systems.
  • Excellent computer skills.

Qualitative and Other Attributes:

  • Strong client management and goodwill building ability.
  • Open communicator. Freely shares knowledge and expertise.
  • Team Building ability to plan and organize a group effort. Capacity to motivate, lead and boost morale of a team when needed.
  • Effective time management and logical decision making ability. Anticipates problems and mitigates risk.
  • Capacity to handle pressure, multi-task, and work with a sense of urgency while focusing on results and outcome.
  • Strong focus on quality.